How can a System Administrator manage user permissions in Smartsheet?

A System Administrator in Smartsheet can effectively manage user permissions by assigning roles and access levels. This approach allows the administrator to define what each user can view, edit, or share within the Smartsheet environment. Roles typically include designations such as Admin, Editor, or Viewer, each with varying capabilities and restrictions. Access levels can be tailored to ensure that sensitive information is only accessible to certain team members, thus reinforcing data security and integrity.

By utilizing this method, the System Administrator has direct control over the permissions that dictate how users interact with the sheets and other resources within the platform. This level of specificity helps in maintaining organizational standards and compliance with privacy policies.

While collaboration tools, user training sessions, and user groups can contribute to the overall management and efficiency of user interactions within Smartsheet, they do not directly handle permissions in the same way as assigning roles and access levels does. Collaboration tools enhance communication, user training sessions enhance knowledge, and user groups organize users for ease of management, but only roles and access levels provide the structure necessary for permission management.