How can a System Administrator manage user permissions in Smartsheet?

User permissions in Smartsheet are primarily managed by assigning roles and access levels. This process is vital because it allows a System Administrator to define what actions individual users or groups can perform within the platform, thereby maintaining control over the data and ensuring that only authorized personnel have access to sensitive information.

Each user role, such as Viewer, Editor, or Admin, comes with specific permissions that dictate their capabilities. By carefully assigning these roles, a System Administrator can tailor access based on the needs of the organization and the responsibilities of the team members. This selective permission management fosters a secure and organized environment where collaboration can occur without compromising data integrity.

Utilizing collaboration tools and creating user groups can enhance teamwork and streamline processes but do not directly relate to the structural management of user permissions. Conducting user training sessions is beneficial for ensuring that team members understand how to effectively use Smartsheet and adhere to best practices, but it does not impact the technical setup of permissions themselves. Thus, assigning roles and access levels is the most effective approach for managing user permissions in Smartsheet.