How can System Administrators effectively control user access in Smartsheet?

System Administrators in Smartsheet can effectively control user access by configuring user access levels and specific sharing settings. This approach allows administrators to tailor the level of access that individual users or groups have to various Smartsheet items, such as sheets, reports, and dashboards. By defining user roles—such as Admin, Editor, or Viewer—and adjusting sharing settings, administrators can ensure that users only have access to the information and functionalities necessary for their roles. This is crucial for maintaining the integrity of data and ensuring that sensitive information is protected.

Proper management of access also means that if a user's role changes or if a project requires different access, these settings can be adjusted accordingly without needing to disable an account or make drastic changes. This flexibility is essential for effective data and user management within an organization using Smartsheet.

Other options do not provide the same level of control and precision. For instance, disabling accounts may temporarily restrict access but does not enable targeted management of user roles or permissions. Claiming that user access cannot be controlled once set overlooks the flexibility provided by Smartsheet's access management features. Lastly, relying on a third-party application for access control is unnecessary since Smartsheet has built-in functionalities that can manage user access effectively.