How can the System Admin simplify sharing items to a project team?

Creating a group for the project team is an effective way to simplify sharing items within Smartsheet. By organizing team members into a specific group, the System Admin can streamline the process of granting access to various sheets, reports, and other resources. This eliminates the need to share items individually, saving time and ensuring that everyone on the project team has consistent access to the necessary information.

Using groups also makes it easier to manage permissions, as adjustments can be made at the group level rather than for each individual member. This approach enhances collaboration and keeps the project team aligned while minimizing administrative overhead related to sharing permissions.

In contrast, designating a new project manager as a System Admin introduces unnecessary complexity, as it gives them wide-ranging access that may not be required for their role. Providing access to Dynamic View focuses primarily on viewing data and doesn’t necessarily enhance sharing capabilities. Lastly, making the project manager a Resource Viewer limits their ability to collaborate effectively, as they may not have the permissions needed to contribute or manage the project efficiently.