How is a System Administrator able to enforce data security in Smartsheet?

A System Administrator can enforce data security in Smartsheet primarily by setting user permissions and enabling encryption. This dual approach is essential for maintaining a secure environment where sensitive data is protected against unauthorized access.

Setting user permissions allows the administrator to define who can view, edit, or manipulate the data within Smartsheet. By customizing these permissions based on roles, an administrator ensures that only authorized users possess the necessary access rights, thereby mitigating risks associated with data breaches. This capability is fundamental in a collaborative platform where multiple users may be interacting with the same data sets.

Enabling encryption adds another layer of security, protecting the data during transmission and while at rest. This means that even if data were intercepted or accessed without authorization, it would be unreadable without the proper decryption keys. Smartsheet’s encryption practices are crucial in preventing unauthorized access and maintaining data integrity.

In contrast, focusing only on encrypting files at rest does not address the comprehensive security needs of a collaborative environment. While two-factor authentication enhances security, relying exclusively on it does not cover the necessity for robust user permissions. Lastly, regularly disabling user accounts does not provide a proactive security measure; it might control active access but does not ensure that existing users have the appropriate permissions or that data is