What can a System Administrator do to optimize workflow in Smartsheet?

Automating repetitive tasks is a powerful way for a System Administrator to optimize workflow in Smartsheet. This capability allows organizations to streamline processes by reducing the amount of manual effort required. By implementing automation, tasks such as notifications, status updates, and data transfers between sheets can be handled automatically, which not only increases efficiency but also minimizes the potential for human error.

Automation features in Smartsheet, such as alerts, reminders, and approval workflows, enable teams to focus on more strategic activities rather than spending time on routine tasks. This contributes to a smoother operational flow, improves productivity, and helps ensure that deadlines are met consistently.

In contrast, options that suggest limited access or engagement, such as encouraging unmonitored access, avoiding templates, or limiting user engagement, would likely lead to inefficiencies and disorganization. Templates, for instance, are designed to standardize processes and can save time—making them beneficial rather than something to dismiss. Moreover, limiting engagement can hinder collaboration and communication among team members, ultimately having a negative impact on workflow optimization.