What does archiving old data help with in Smartsheet?

Archiving old data in Smartsheet primarily serves to reduce clutter and enhance performance. When organizations manage a large volume of data and numerous sheets, outdated information can lead to confusion and hinder efficiency. By archiving, users can streamline their workspace, making it easier to locate and work with relevant, current data. This practice not only facilitates improved navigation through active sheets but also contributes to overall system performance, as fewer active sheets can result in faster load times and a more responsive experience for users.

The other options, while they have their own merits, do not capture the primary benefit of archiving. For instance, user access is generally not improved simply by archiving sheets, as archived information is typically not intended for regular use. Additionally, sharing sheets with external users is influenced by different factors, such as access permissions and sharing settings, rather than simply the status of being archived. Lastly, while keeping historical data available for analysis is important, it is not a primary function of archiving; instead, historical data is often stored separately or in a manner that does not interfere with active data processes.