What is essential for System Administrators to monitor regarding user licenses?

Monitoring license usage and allocation is essential for System Administrators because it directly impacts the management of resources within Smartsheet. Understanding how many licenses are currently in use, who is utilizing them, and how many remain available is crucial for ensuring that all team members have access to the tools they need to perform their tasks effectively.

By keeping track of license allocation, administrators can maintain compliance with licensing agreements, optimize costs by making informed decisions about purchasing additional licenses, and ensure that the organization is maximizing its investment in Smartsheet. This proactive management helps prevent bottlenecks that can arise when team members are unable to access the platform due to license limitations.

Other aspects like daily login times, training completions, and file storage capacity, while important to monitor for different reasons, do not directly relate to the overarching need to manage user licenses effectively. Monitoring license usage and allocation prioritizes the operational capability of the team and ensures that the organization is aligned with its licensing structure.