What is the method for sharing sheets with external users?

Sharing sheets with external users using a shareable link is an effective and efficient method within Smartsheet. This approach allows you to provide access to your sheet without requiring users to have Smartsheet accounts. When a shareable link is generated, it can be customized for specific users or audiences, enabling permissions such as view-only or edit access, depending on your needs.

Moreover, utilizing a shareable link encourages collaboration, as external users can access the sheet directly through their web browsers. This method is highly flexible and convenient, allowing you to manage who sees the content and how they interact with it.

In contrast, options like exporting the sheet as a PDF are not suitable for ongoing collaboration or real-time updates since a static file does not allow for interaction or editing. Sharing solely via direct emails can be cumbersome and limits visibility, while publishing on social media is generally not secure for sensitive information and is not designed for specific user access control. Thus, the shareable link stands out as the best option for effectively engaging external users with Smartsheet content.