Which user role requires a Smartsheet license?

The user role that requires a Smartsheet license is the one that needs to create a new sheet. This is because creating a new sheet is a function that falls under the capabilities of licensed users. Licensed users have the full suite of functionalities that Smartsheet offers, which includes not only creating new sheets but also managing and sharing those sheets with other users.

In contrast, users who need to edit the status of tasks or fill out a Smartsheet form do not necessarily require a full license. For instance, collaborators can be granted access to specific sheets for the purpose of editing, given that the sheet owner has allowed it. Similarly, filling out a Smartsheet form does not demand a license; anyone with the link to the form can submit responses without needing to be a licensed user.

The System Admin role, while significant in managing the environment and settings for Smartsheet, still requires a license because Admins need to create, edit, and manage sheets as part of their responsibilities. Thus, the definitive role needing a license to perform actions that include creating new sheets points to the importance of licensing in providing full access to the platform’s capabilities.