Which user should a System Admin consider granting a license to?

A user who needs to create a new sheet is the appropriate choice for receiving a Smartsheet license because the ability to create new sheets is a fundamental function that requires a licensed account. Licensed users have full access to all features necessary for designing, managing, and sharing sheets within Smartsheet. This capability allows them to utilize Smartsheet's advanced functionalities, such as setting up complex project management tools, collaboration features, and integrations, which are essential for managing work effectively and efficiently.

While other users, such as those filling out forms or updating task statuses, can interact with Smartsheet content, they do not necessarily need a license for basic interactions like these. Users who only fill out forms can do so as collaborators or guests without requiring a full license, as their role is mainly for data input rather than sheet creation or significant management features. Similarly, users updating task statuses may not require a license if they are acting in a limited capacity. Therefore, granting a license to users who need to create sheets ensures that they have the necessary tools to contribute meaningful work within the Smartsheet environment.